Scheduling WhatsApp Message: A step by step guide 2025

Ever forget to wish your best friend midnight birthday wishes? Have you ever struggled to remind a client about an appointment due to a busy schedule?

In the current digital world, these small but important moments can change everything, whether your relationships in daily life or your inclinations in your professional journey. However, coordinating timely communication across regions or making sure important updates are sent on time can certainly be an overwhelming task.

Imagine yourself as a business owner who wants to effortlessly send customized messages, such as reminders, promotions, or even a “thank-you” card, to your customers at the appropriate time. That makes the scheduling of WhatsApp messages so powerful.

And this feature doesn’t simply help you chat more easily; it increases efficiency, improves your marketing efforts, and helps you stay connected when needed. In this guide, we will cover everything you need to know about scheduling WhatsApp messages across all devices, platforms, and tools, enabling you to stay competitive with ease.

Why Should You Schedule WhatsApp Messages?

Not only does scheduling WhatsApp messages save time, but it also revolutionizes personal and professional communication. Managing your business, staying in touch with family and friends, and staying reminded all without any extra effort is essential for your business growth. Here’s why you should schedule WhatsApp messages:

Effortless Campaign Execution

For businesses running a WhatsApp campaign, timing is everything. Scheduled messages keep your promotions, updates, and announcements in front of your audience at the right moment, be it the reminder for a flash sale or the update for a newly launched product.

If you are running a midnight sale. Set the announcement to go off in advance and let it roll out while you sleep.

Improved Customer Engagement

Get ahead in your WhatsApp sales funnel with these timely automated messages. Scheduling messages allows you to deliver personalized content based on events in your prospect’s journey with your business, like welcoming new leads or sending follow-ups post-purchase.

Send an immediate post-purchase “Thank You” post with a discount on their next purchase loyalty built in seconds.

Boosted Productivity

Stop wasting precious time sending repeated reminders or updates manually. Addressing allows you to focus on what truly matters, whether that be your business or your family, by pre-scheduling all your messages.

Schedule daily motivational messages for your team to ensure they start each day on a positive note, eliminating the need for you to remember to hit “Send.”

Smarter Communication with Automation

Combine scheduling with WhatsApp analytics, WhatsApp chatbot automation, and tools like the WhatsApp Business API to gain insights and optimize your communication flow.

Review your campaign performance through WhatsApp analytics, adjust your strategy, and observe engagement.

Scheduling WhatsApp Messages on Android

On Android, it is easy to schedule WhatsApp messages with either third-party apps or automation tools. Here’s how you can schedule personal reminders, business updates, and marketing campaigns:

Using third-party apps

Using automation apps like SKEDit or WhatsApp Scheduler enables the spotlight automation of WhatsApp messages and sky-high convenience. To schedule messages, you will need to go through the following steps:

1. Download a Scheduling App

Download a reputable scheduling app, like SKEDit, from the Google Play Store.

2. Grant necessary permissions

This requires granting the app permission to your notifications, accessibility, and background services from setting after installation.

3. Set Up Your Message

Launch the application and choose WhatsApp as your selected communication channel. Specify the recipient(s) to whom you wish to send the message. Then type the message and click the clip icon to add an attachment.

4. Specify the date and time.

Set the exact time and date you want the message to be sent.

5. Enable Automation & Schedule

Enable the automation function in the app. Some apps might ask you to confirm the message right before it gets sent for security reasons. Next Tap on the button “Schedule” on the top right side to schedule the WhatsApp message. You also have the option to activate the “Ask me before sending” feature, which allows you to review the message before sending it.

How to set scheduled WhatsApp messages on an iPhone

The iPhone has a built-in Shortcuts app that can help you schedule WhatsApp messages. Although WhatsApp does not have a scheduler inbuilt, the Shortcuts app can make the scheduling simple and fast. Here’s how:

Using Apple Shortcuts

Follow these steps to schedule WhatsApp messages on iOS:

1. Open the Shortcuts app

Most iPhones come with the Shortcuts app pre-installed. If it’s not, get it from the App Store.

2. Create a new automation

Click on the “Automation” tab along the bottom of the app.
Tap on the ‘+’ icon on the top right corner & select “Create Personal Automation” to begin setting your schedule.

3. Set Trigger Conditions

Select the time & date to send a message and tap “next.”

4. Add the WhatsApp Action

Press “Add Action” and search “text” in the search bar.
Select “text” from the result
Type your WhatsApp message in the text box.

5. Tap on “+” icon

Once you’ve typed in the message, hit the ”+” icon, and in the search bar on the pop-up type “WhatsApp.”

6. Select “Send Message via WhatsApp”

Choose “Send Message via WhatsApp” when the dropdown shows. Then choose the contact you want to schedule that WhatsApp message for and head over to Next.

7. Get Notified and send it

At the configured time, the Shortcuts app will notify you.
When you click notification, then it opens your WhatsApp account with a message pre-filled for the recipient. All you need to do is hit “send.”

How to schedule WhatsApp messages on WhatsApp web

WhatsApp Web lacks built-in scheduling options, unlike WhatsApp mobile apps. But you can fill the gap using browser extensions that make it possible to schedule the messages for a single person or a group. Here’s a step-by-step tutorial on how:

Using Browser Extensions

To set up message scheduling on the WhatsApp Web using third-party browser extensions, follow these steps:

1. Install an extension

Launch your browser (Chrome, Edge, or Firefox, for example).
Go to the Google Chrome browser and search for installable extensions such as Blueticks or WA Web Plus.

2. Log In to WhatsApp Web

Visit WhatsApp Web and scan the QR code from your phone to link your account.
The extension will add its activities to WhatsApp Web after you log in.

3. Schedule Messages

Launch the extension’s interface, which is usually done by selecting a new menu or button added to WhatsApp Web.
Choose the person or group to receive the message.
Write the message and select the time and date for its delivery.
Once it is done, click “schedule send” to schedule your WhatsApp message.

4. Monitor and modify scheduled messages.

Many extensions let you see, edit, or even cancel scheduled messages right in the extension dashboard.

How to Send Scheduled Messages on WhatsApp

Before sending schedule messages, make sure all the scheduling process is done from your end by following the above steps. Then make sure your messages connect with the recipients. Additionally, you can follow these steps to send scheduled messages on WhatsApp:

Draft Messages and Set Reminders: Program a reminder on your phone’s calendar or reminder app to let you know when it’s time to send a message yourself. Also use WhatsApp campaign analytics to understand when customers are most active and send schedule messages accordingly.

Wappbiz (WhatsApp Business API): Leverage WhatsApp chatbot automation and WhatsApp flow features from the Wappbiz platform to automate workflows seamlessly. WhatsApp Business API allows you to directly automate your message delivery.

How to Send Automated Messages on WhatsApp

Automated messages elevate communication through time savings, higher response rates, and seamless experiences. Automating messages on WhatsApp can help you manage such scenarios if you are running your own business solution or interacting at a personal level. Here’s how to properly set up and use automated messages:

1. Using the WhatsApp Business App

Enable Away Messages

Set up an automated response Steps: Tap on 3 vertical dots (at top right side) >> Select “Business Tools” >> Select “Away message,” enable it, customize your message, and set a schedule.

Quick Replies

Set frequent replies for immediate responses. Steps: Tap on 3 vertical dots (at top right side) >> Select “Business Tools” >> Select “Quick Replies,” then save responses with shortcuts (e.g., /thanks).

2. Integrate Chatbots

Chatbots can answer FAQs, confirm orders, and navigate people through WhatsApp flows.
Integrate a chatbot with the WhatsApp Business API using platforms such as Wappbiz or Wati

3. Leverage Analytics

Measure and optimize your automation strategy with WhatsApp analytics:

Track messages delivered, opened, and clicked.
Leverage data intelligence to optimize timing and refine content.

Sample of Automated Messages:

Welcome Message: “Hello [Name], thank you for joining [Business]! We’ll let you know how we can help you.”

Order Updates: “Your order #12345678 is on the way. Track it here: [Link].”

No doubt, these are the ways to schedule your WhatsApp messages. But if you’re looking for businesses, the Wappbia as a WhatsApp API tool offers advanced scheduling options. By integrating with WhatsApp, you can schedule WhatsApp bulk messages to multiple recipients while analyzing results via campaign analytics in a detailed dashboard. That’s the reason big companies are adopting our platform to schedule and automate their messages in personalised form to engage their customers and bring sales.

Start automating and scheduling your WhatsApp messages for your campaigns, and watch how your communication transforms into a streamlined, impactful process.

FAQ’s

What is a WhatsApp Scheduler?

WhatsApp doesn’t have a built-in scheduling feature, but you can use Wappbiz (WhatsApp Business API) for message scheduling, bulk messaging, and automation.

Can I edit or delete scheduled WhatsApp messages?

Yes, with Wappbiz (WhatsApp Business API), you can edit or delete scheduled messages before they’re sent. Once sent, WhatsApp’s standard deletion rules apply.

Does a scheduled message send when my phone is turned off?

Scheduled messages are sent only when your phone is on and connected to the internet. The instant sending will not happen if your phone is turned off during the scheduled message, your message will wait until your phone turns on and connects to the internet.